University Policy on Purchases of Goods and Services
The only department authorized to purchase goods and services on behalf of the University is the Purchasing Department. The only exception is for dues, subscriptions, honorariums, filing fees and items as listed on the check request form, which are paid through a check request sent directly to the Accounts Payable Department. Instructions for using this form are listed at the bottom of the form.
Individual employees are NOT authorized to make purchases. If an individual does make a purchase on his/her own, the University is under no obligation to pay for these goods or services. If it is determined that an individual purchase will be reimbursed, the tax will not be included in the reimbursement. I have received too many requisitions with invoices attached. This is not an acceptable practice. I recommend that you remind everyone in your departments of these proper procedures.
Purchasing, as we have always done in the past and will continue to do, will make every effort to respond to your needs in an efficient manner. On the other hand, we will not rush requisitions through because of lack of planning on your part. Your adherence to University policy would be greatly appreciated.