Administration and Office Support Opportunities
updated May 17, 2013
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Administration Positions
Assistant Coach, Women's Basketball
Assistant Vice President, Budget and Financial Analysis
Director of Corporate Relations
Director of Financial Systems and Services
Director, Women's Basketball Operations
Executive Vice President
Major Gifts Office
Programmer/Analyst for Finance & Human Resources
Programmer/Analyst for Financial Aid & Accounts Receivable
Senior Reference Librarian and Instruction Coordinator
Senior Systems Administrator
Technical Analyst - Financial Aid & Accounts Receivable
Technical Analyst - Student Module
Visiting Curator
Office Support Positions
Operations Assistant, Graduate Admission
Program Assistant, Athletics
Paraprofessional/Service/Technical Positions
Biology Lab Manager
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Assistant Coach, Women's Basketball
The Assistant Coach is responsible for the usual and customary duties attendant to assisting in the coaching of an athletic program; responsible for knowledge and skills pertaining to basketball. A Bachelor's degree is required with related coaching experience preferred. Other requirements include non-traditional work hours, possible extensive travel involved, and potential exposure to blood borne pathogens.
Fairfield University, Fairfield, CT 06824 | Apply Now
Assistant Vice President, Budget and Financial Analysis
The Assistant Vice President for Budget and Financial Analysis provides expertise and leadership in financial planning and analysis, fiscal resource management, and in all aspects of the operating budget process. S/he also oversees the functions of the Bursar, Cash Management and Payroll. The Assistant Vice President is responsible for developing and leading the financial planning and budgeting activities for the University, monitoring and analyzing actual performance as well as being a senior member of the Finance team who works collaboratively to have a comprehensive understanding of the University's all-funds budget. The AVP assists in the preparation and management of the long-range financial projection of the University's Strategic Plan. Under the direction of the Vice President, the AVP is responsible for the preparation of all financial reports and schedules for a variety of audiences, including the President and the Board of Trustees. A bachelor's degree is required and a master's degree is preferred. At least 7 years of well-rounded financial and management experience, cross organization collaboration and team leadership skills, and exceptional analytical capabilities are required.
Fairfield University, Fairfield, CT 06824 | Apply Now
Director of Corporate Relations
Fairfield University seeks a Director of Corporate Relations to represent one half of the Institutional Giving effort of the Advancement Division in cooperation with the Director of Foundation Relations. Serve as coordinator for Fairfield's many relationships with the business community and align the University's strategic goals with corporate philanthropic priorities. Administer and manage University's Corporate Relations program; principal University contact to regional and national corporate community; manage, oversee and execute corporate fundraising including grants and sponsorships. Participate as member of fundraising team for Fairfield Awards Dinner. BA/BS minimum or equivalent related experience, 4-5 years development experience or equivalent work in the non profit or for profit arenas, strong verbal and writing skills required.
Fairfield University, Fairfield, CT 06824 | Apply Now
Director of Financial Systems and Services
The Director of Financial Systems and Services is a senior member of the Finance team, performing a variety of financial, operational, analytical and special projects for the Vice President for Finance, other members of the Finance team, and key stakeholders at the University. S/he serves as the financial functional expert with regard to Banner and ERP systems projects. Under the direction of the Vice President, the Director develops and updates University policies and procedures in finance and other administrative areas, ensuring adequate internal controls and good business practices. The Director is responsible for state and federal tax reporting. S/he conducts periodic internal audits and reviews of functions and/or units of the University to assess effectiveness of internal controls and operational processes. A bachelor's degree is required and a master's degree is preferred. A minimum of 5-7 years of well-rounded financial analysis and reporting experience is necessary, preferably in a university or non-profit setting.
Fairfield University, Fairfield, CT 06824 | Apply Now
Director, Women's Basketball Operations
The Director will provide administrative assistance to head basketball coach and program as permitted within NCAA rules for Administrative Assistants. A Bachelor's degree is required with related coaching experience preferred. Other requirements include non-traditional work hours, possible extensive travel involved, and potential exposure to blood borne pathogens.
Fairfield University, Fairfield, CT 06824 | Apply Now
Fairfield University is conducting a national search for an Executive Vice President.
The Executive Vice President (EVP) has responsibility for implementing the University's strategic plan, elevating Fairfield's presence and attractiveness to prospective students, and capturing new business opportunities. The EVP will lead the enrollment and marketing and communications areas, as well as oversee student affairs, finance and administration. The EVP will partner closely with the academic and advancement divisions, as well as the broad array of offices and services that comprise University administration.
For information and to express interest, please contact:
Liz Boardman
Russell Reynolds Associates
200 Park Avenue, Suite 2300
New York, NY 10016-0002
Direct: +1-212-351-2194
Mobile: +1-603-801-0454
liz.boardman@russellreynolds.com
Fairfield University, Fairfield, CT 06824
As a key University ambassador and advocate, the Major Gifts Officer is responsible for the identification, qualification, cultivation, solicitation, and stewardship of alumni, parents and friends of the University who are capable of making major gifts in support of University priorities and the University's campaign. Requirements include strong verbal and written communication skills, excellent listening skills, and the ability to retain and share information verbally as well as in writing. Must have ability to exercise appropriate, mature judgment and work independently and responsibly. Keen attention to detail, ability to think strategically and utilize effective time management skills are essential. Demonstrated interest in and knowledge of the field of higher education is necessary. Other requirements include the ability to travel extensively, including flexibility with weekend and evening hours for Advancement special events, dinners, and University related activities. A Bachelor's degree in a related field is required; a Master's Degree is preferred. Five or more years of progressive individual major gift fundraising experience, preferably within an educational setting, a proven track record in direct solicitation and closure of five to seven figure major gifts is necessary.
Fairfield University, Fairfield, CT 06824 | Apply Now
Programmer/Analyst for Finance & Human Resources
Fairfield University seeks a Programmer Analyst for Finance/Human Resources to serve within the Information Technology Services department. This Programmer/Analyst reviews, analyzes, and supports the Finance and Human Resources modules of the university's ERP system, Ellucian Banner. The ideal candidate will work collaboratively to design and improve programs and applications for the Finance and Human Resources departments to ensure system efficiency, accessibility, functionality, and superior user experience. Knowledge of entity relational database structures, Linux operating system, database triggers, SQL and PL/SQL are essential. Experience with ODS, Argos, DegreeWorks and change management is preferred. Experience with functional finance and human resources practices would be beneficial. This position offers a June 1, 2013 start date.
Fairfield University, Fairfield, CT 06824 | Apply Now
Programmer/Analyst for Financial Aid & Accounts Receivable
Fairfield University seeks a Programmer Analyst for Financial Aid/AR to serve within the Information Technology Services department. This Programmer/Analyst reviews, analyzes, and supports the Financial Aid and Accounts Receivable functions of the university's ERP system, Ellucian Banner. The ideal candidate will work collaboratively to design and improve programs and applications for the Financial Aid Office and Student Accounts Receivable area to ensure system efficiency, accessibility, functionality, and superior user experience. Knowledge of entity relational database structures, Linux operating system, database triggers, SQL and PL/SQL are essential. Experience with ODS, Argos, DegreeWorks and change management is preferred. Experience with admissions and financial aid practices would be beneficial. This position offers a July 1, 2013 start date.
Fairfield University, Fairfield, CT 06824 | Apply Now
Senior Reference Librarian and Instruction Coordinator
The Senior Reference Librarian and Instruction Coordinator will provide leadership in the development, implementation, promotion, and assessment of the Library's instruction program. The successful incumbent also will create and maintain web-based and print instructional resources, provide Reference Desk coverage, and participate in the Library Liaison program. Two or more years of professional academic reference department experience are required. Teaching experience, demonstrated ability to plan user education programs, and demonstrated technological competencies are necessary. Must be self-directed, well organized, and able to meet deadlines and multiple demands, with demonstrated ability to communicate, both orally and in writing, with a variety of audiences. Other requirements include flexibility, creativity, energy, and the ability to work in a changing environment, and with colleagues in a goal-oriented library team. Teaching experience using active learning techniques; demonstrated competence in using web-based tools and software in the design and delivery of instruction is preferred. A Master of Library Science degree from an ALA-accredited program is required, a second Master's degree in a related field is preferred; or equivalent related experience. Physical requirements include mobility, with the ability to be on one's feet for substantial periods of time and to lift materials off shelves. This position may include some evening and weekend hours.
Fairfield University, Fairfield, CT 06824 | Apply Now
The Senior Systems Administrator administers, maintains, troubleshoots, and upgrades servers, network appliances and network hardware. Plans and executes deployment of enterprise systems; monitors and maintains security of network systems; aids in the planning and development of the local area network (LAN) and in the overall management of directory services; trains and provides technical advice to other C&NS staff members. Must demonstrate a working knowledge of server hardware and networking software; must possess strong troubleshooting skills; needs excellent communication skills; must be a motivated self-starter, especially in the area of learning new hardware and technology; must possess an excellent customer service orientation toward internal staff and campus users and have knowledge of commonly used concepts, practices and procedures appropriate for a technical support field. A High School diploma or equivalent is required; a BA/BS or equivalent related experience is desired. Four years of technical field experience with at least 2 years of system administration experience is required, including experience with high performance computing systems. Ability to research and support new hardware and software is a necessity. Must have a strong background in identity management, directory services, data backup strategies and remote computer management techniques. Must possess excellent interpersonal communication skills and customer-service orientation toward internal staff and campus users, working closely with faculty to design, implement, and administer enterprise systems for academic use. Some heavy lifting is required. Must have in-depth knowledge of at least four of the following seven core competencies:
- Mac OSX Server
- Microsoft Exchange
- Microsoft Windows Server
- Network infrastructure hardware and core protocols
- Redhat/CentOS
- VMware vSphere
- High Performance Computing
Fairfield University, Fairfield, CT 06824 | Apply Now
Technical Analyst - Financial Aid & Accounts Receivable
Fairfield University seeks a Technical Analyst to review, analyze, and support the university's ERP system, Ellucian Banner, and serve as the functional liaison between the Financial Aid/AR programmer and end users. Designs and improves programs and applications based on functional area knowledge to ensure system efficiency, accessibility, functionality, and superior user experience. Knowledge of ERP systems, reporting tools (Argos and Oracle Discoverer a plus), and experience with financial aid and accounts receivable practices are essential. Familiarity with the unique higher education environment is preferred. A few essential functions for the position: researches, resolves, and implements Enterprise Software (Banner) related Financial Aid and AR procedures and reporting; creates Financial Aid and AR user documentation and training material; coordinates, manages, and assists with testing activities for Banner new functionality implementations, modules upgrades, and patches. This includes the creation of test plans; provides Banner navigational training to new and existing employees for Financial Aid and AR areas; delivers training to Financial Aid and AR personnel for new functionality implementations and upgrades; acts as liaison between Financial Aid and AR staff and the IT Applications programmer(s) in the development and testing of applications and reports assigned to support Financial Aid and AR; demonstrates ability to prioritize projects and deliver results in a timely manner; responsible for assisting in reporting use Argos, Oracle Discoverer, ODS, and other reporting tools. Requires Bachelor's degree, preferably in a technical field. This position offers a July 1, 2013 start date.
Fairfield University, Fairfield, CT 06824 | Apply Now
Technical Analyst - Student Module
Fairfield University seeks a Technical Analyst to review, analyze, and support the university's ERP system, Ellucian Banner, and serve as the functional liaison between the Student module programmers and end users. Designs and improves programs and applications based on functional area knowledge to ensure system efficiency, accessibility, functionality, and superior user experience. Knowledge of ERP systems, reporting tools (Argos and Oracle Discoverer a plus), and experience with student administrative practices are essential. Familiarity with the unique higher education environment is preferred. A few essential functions for the position: researches, resolves, and implements Enterprise Software (Banner) related Student procedures and reporting; creates Student area user documentation and training material; coordinates, manages, and assists with testing activities for Banner new functionality implementations, modules upgrades, and patches. This includes the creation of test plans; provides Banner navigational training to new and existing employees within Student-support departments; delivers training to Student-related personnel for new functionality implementations and upgrades; acts as liaison between Admissions/Registrar staff and the IT Applications programmer(s) in the development and testing of applications and reports assigned to support the Student module; demonstrates ability to prioritize projects and deliver results in a timely manner; responsible for assisting in reporting use Oracle Discoverer, ODS, and other reporting tools. Requires Bachelor's degree, preferably in a technical field. This position offers a July 1, 2013 start date.
Fairfield University, Fairfield, CT 06824 | Apply Now
Visiting Curator for the Thomas J. Walsh Art Gallery, 2013-14 School Year
About the Program
Initiated in fall 2012, the Thomas J. Walsh Art Gallery Visiting Curator program brings talented curators to Fairfield University to assist with the curatorial responsibilities of the gallery, formulate and eventually oversee a future exhibit, and present public lectures in the areas of their expertise. In addition, the Visiting Curator interacts with University faculty to enhance the learning opportunities for students and the wider community. The Visiting Curator is a part-time position, requiring a minimal contribution of 8 hours of professional service on site per week during the academic year. *
Mission
The Thomas J. Walsh Art Gallery of Fairfield University, Fairfield, Connecticut, serves to broaden the knowledge, understanding and appreciation of modern and contemporary art. The gallery is a dynamic forum where people of all ages and backgrounds gather to experience art and artistic innovation. Education is central to the gallery's mission, inspiring student learning and creativity, supporting community and academic collaborations and making the arts accessible.
Duties and Responsibilities
The Visiting Curator (VC) of the Walsh Art Gallery will have the responsibilities as outlined below. In collaboration with the Director, Quick Center for the Arts, these responsibilities will be prioritized and managed with efficiency in the part-time hours provided.
General administrative duties: In partnership with the Director, Quick Center for the Arts, the VC will take responsibility for many of the aspects of the gallery's day-to-day operations, including, but not limited to:
- Coordinating the installation and de-installation of shows, hiring and scheduling art handlers as needed, including hiring and supervising outside contractors
- Keeping the exhibit artwork inventory, tracking of all incoming and outgoing artwork
- General administrative duties: basic record keeping and filing
- Processing mailings, postcards, and general e-mails
- Coordinating opening receptions and other events, keeping gallery's calendar updated
- Coordination of auxiliary materials
Note: all administrative activity will be done in collaboration and with the support of the QCA administrative team
Education duties, including:
- Writing about, communicating proficiency of artists and artwork in current exhibition
- One lecture per exhibit
- Coordination of auxiliary education, academic collaborations, and presentation materials
Creative duties, including:
- Recommendations for artists, future art exhibits and opportunities, and collaborations
- Eyes and ears to current trends and opportunities in contemporary arts
- Grant research as time allows
- Experience in installing artwork, as well as handling and packing artwork
Educational and Professional Requirements:
- MA degree in Curatorial Studies, Art History, Cultural Studies or Visual Arts Education minimally required, PhD a plus
- Minimum 2 years experience as a curator in a visual arts institution of note and/or independent curator of notable exhibitions
- Background in and knowledge of contemporary art
- Knowledge of best practices of museums and arts centers
- Demonstrated teaching skills and management ability
- Commitment to working collaboratively, including artistic and curatorial collaborations
- Excellent interpersonal, writing, presentation and public speaking skills
The Visiting Curator position is paid a competitive hourly wage, with flexibility in work hours to accommodate arts professionals.
Please submit resumes and cover letters no later than May 24, 2013 or for further information contact:
Gary Alan Wood, Director
Quick Center for the Arts/Walsh Art Gallery
1073 North Benson Road
Fairfield University
Fairfield, CT 06824
gwood@fairfield.edu
*The Visiting Curator serves as an Independent Contractor (see www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Independent-Contractor-Defined)
Fairfield University, Fairfield, CT 06824
Operations Assistant, Graduate Admission
The Operations Assistant will be responsible for the daily operation of the processing of graduate applications, prepare necessary documentation for newly admitted students to Fairfield, and supervise work-study students. A High School Diploma and 3-5 years office experience; public relations/customer service experience is required. Demonstrated computer ability, knowledge of MS office products including Excel and Word is necessary; Banner, Hobsons Connect and AY are preferable. Previous application processing experience and knowledge of all graduate programs is also preferred. Occasional evenings and Saturdays are required.
Fairfield University, Fairfield, CT 06824 | Apply Now
The Program Assistant is responsible for preparing and performing data entry of invoices, check requests and expense reports as well as modifying and/or correcting documents as appropriate, assisting vendors, Purchasing Office, Controller's Office and other departments with inquiries. In addition, will support daily departmental tasks, coordinate travel and maintain workflow within the office in the absence of the Senior Associate Director of Athletics for External Management/Business. A high school diploma is required and a minimum of 2-3 years of related experience in an office environment. Demonstrated professionalism, attention to detail and computer ability are necessary, as well as excellent communication and organizational skills.
Fairfield University, Fairfield, CT 06824 | Apply Now
Paraprofessional/Service/Technical
The Department of Biology at Fairfield University invites applications for a lab manager position beginning July 1, 2013.
The qualified individual will manage and oversee activities related to the ongoing operation of laboratories in the biology department, including materials ordering, maintenance of supply and chemical inventories, creation and maintenance of electronic databases, oversight of instrumentation and facilities, implementation of laboratory safety protocols, and waste storage and disposal. The individual will interface with two lab supervisors and faculty to manage daily operation of teaching and research labs. Applicants should have a broad background in laboratory work and lab safety, good organizational and interpersonal skills, and experience in database management. Requires a BA, BS, or MS in biology, environmental safety, toxicology, or a related field. Applicants should submit electronically a curriculum vitae, undergraduate and graduate transcripts and three letters of reference to https://www.axiommentor.com/fairfield/biolab. Evidence of teaching excellence, if available, should also be included.
Fairfield University is a Jesuit, Catholic institution, consistently ranked as a top comprehensive university in New England and located in the scenic shoreline community of Fairfield, CT, one hour from New York City along Long Island Sound. Our six Colleges and Professional Schools enroll approximately 3,500 undergraduate and 1,200 graduate students, developing intellectual potential in the Jesuit tradition. Review of applications will begin immediately; for full consideration all material must be submitted by June 1, 2013. The salary and benefits for each position are competitive.
Fairfield University is an Equal Opportunity / Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability. Also, in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University annually collects and makes publicly available information about campus crimes and other reportable incidents (www.fairfield.edu).
Fairfield University, Fairfield, CT 06824 | Apply Now
To apply for an opportunity listed, please submit an electronic version of your resume and cover letter to:
or hard copy to:
Office of Human Resources
Fairfield University
1073 North Benson Road
Fairfield, CT 06824
Please clearly indicate the title of the position for which you are applying in both the subject line of your e-mail and your cover letter. Resume submissions for both specific and exploratory positions will be retained for 12 months.
Related Links
Staff Opportunities | Faculty Opportunities | Adjunct Application (PDF) | Volunteer Registration (PDF)
Fairfield University is an Affirmative Action/Equal Opportunity Employer.