General Policies and Procedures

Class Attendance

All students are expected to attend every scheduled class session. Attendance requirements, as well as the impact of attendance on grading, are determined by the faculty member and specified in the syllabus for each course. Unexcused absences may be reported to the appropriate academic dean.

Absences from Class, Examinations, or Quizzes

Unless there are serious reasons for absence on the day of an examination or quiz, a grade of zero may be awarded for the missed work. However a faculty member may excuse a student from an examination, project, assignment, or quiz for reasons beyond the student's control.

At Fairfield University, the student is responsible for effectively managing health issues as they relate to classes (e.g., determining whether to attend class, to complete assignments, being present for quizzes, examinations, etc.).

Under no circumstances is the Student Health Center or Counseling & Psychological Services able to excuse a student for medical reasons; only the faculty member has the authority to excuse/not excuse the student from class/class work. Faculty should have an established procedure/guideline in place at the beginning of the semester (via the course syllabus) so the student understands fully what is expected with regard to class attendance and what to do in situations where the student is unable to attend class. Students are responsible for knowing and adhering to attendance/absence policies in each of their classes. That will usually mean contacting a faculty member immediately concerning an absence and maintaining an open line of communication with the faculty member concerning the student's absence from class.

• If a faculty member considers it necessary to seek a verification from a health care provider (e.g., the Student Health Center, Counseling & Psychological Services, or the student's independent medical provider), then the faculty member should address the request to the student and the student must consent to having the health care provider disclose information as to the student's treatment. The Student Health Center and Counseling & Psychological Services do not disclose any health-related information in the absence of a release authorizing them to do so, nor do they ever provide "excuse" slips.
• In situations where the Student Health Center, Counseling & Psychological Services, or an outside provider determines that the student's health is severely compromised (e.g., in need of immediate medical treatment or other recommended activities to alleviate symptoms/contagion) or when the student must otherwise be absent from class for more than three days, the student should inform the appropriate faculty of the absence. On occasion, an academic dean's office will advise professors that a student has notified the University that he or she will be absent for a specific period of time. This notification is provided as a courtesy and does not constitute a verification or excuse (unless it is determined that the student's condition constitutes a health or safety emergency, in which case the Office of the Dean of Students reserves discretion to restrict a student from attending class). When able to return to class or campus, the student will work with the necessary faculty and/or follow the procedure/guidelines outlined in the faculty member's syllabus for making up missed work.

Released Time

A student participating in a University-sponsored event has the right to be excused without penalty or grade jeopardy from exams, student presentations, attendance, and other classroom events during that time, provided the student makes up the required work in the fashion mutually agreed upon by the professor and the student.

Students participating in such University-sponsored events will be allowed to make up any major exams, tests, or quizzes they miss in a course when they are involved in a scheduled event provided that participating students, or the faculty moderator, inform all their professors in writing at the beginning of the semester, or as soon thereafter as possible, once scheduling is confirmed.

University-sponsored events covered by this policy are defined as follows:

Athletics – all varsity sporting events, including postseason tournaments and all club sport events

Others – concerts, plays, or other group performances where the absence of a member would detract from the overall performance. Departmental clubs are not included in this provision

Student health and safety are of primary concern at the University. The Step-Up Stags Policy aims to remove barriers to or any hesitation in students reporting the need for assistance for themselves or other individuals to a University employee, emergency services (e.g. 9-1-1), or law enforcement, during emergency situations. As such, the University encourages individuals to seek assistance for themselves or others in order to support the overall health and well-being of our campus community, and the need to address sexual violence, relationship violence, and other forms of sexual harassment.

Students are encouraged to report all unsafe incidents including, but not limited to, out of control social gatherings, damage and vandalism, underage alcohol use, disorderly or disruptive conduct, harassment, bias, and sexual misconduct. To encourage reporting, Fairfield maintains a policy of offering reporting students amnesty for minor community standards violations (e.g., underage consumption of alcohol), when a good faith report for assistance during an emergency situation is made. Amnesty will not be offered for more serious offenses (e.g., possession with the intent to distribute illicit or illegal drugs). Whether amnesty from the student conduct process will be offered is within the discretion of the Dean of Students. This policy does not condone student behavior that is not aligned with University expectations nor does it exempt students from the policies of the University. Accordingly, even when amnesty is granted, the University may still apply educational measures, restitution, make referrals to appropriate resources, and provide other forms of support and assistance.

This policy only governs the application of the University’s Student Conduct Code and has no status in other jurisdictions such as local or state courts. Students waiting until the police or other authorities arrive before seeking assistance are not covered by this policy.

Students who need to change their address or other personal information (e.g., student ID number, change in parents' address, etc.) should do by completing a Change of Information form available on the Registrar’s Office WIKI page and emailing it to registrar@fairfield.edu. The Registrar’s Office has the primary responsibility for student records. Students who need to update their emergency contact information can do so through my.fairfield.

This policy is designed to guide students, faculty, staff, and other authorized users (hereinafter referred to collectively as “users”) in the acceptable use of computer and information systems and networks provided by Fairfield University. This policy specifically explains the University’s position on the acceptable use of its electronic resources, including electronic mail (email), voicemail, internet access, and computer information systems.

The University reserves the right to limit access to its networks through University owned or other computers, and to remove or limit access to material posted on University owned or other computers. Sending, saving, accessing, or viewing obscene or otherwise inappropriate material on the University’s electronic resources is prohibited. Messages stored and/or transmitted by the University’s electronic resources, including the computer, voicemail, email, or the telephone system, must not contain content that may reasonably be considered to be obscene or other patently offensive material. Prohibited material does not include material accessed for legitimate research, study, or work purposes, and includes, but is not limited to, sexual comments, jokes or images, racial slurs, gender-specific comments, or any comments, jokes or images that would discriminate against or harass someone on the basis of their race, color, sex, age, national origin or ancestry, disability, or any other category protected by federal, state or local law. Likewise, any use of the internet, email, or any other electronic resource to engage in harassment or discrimination prohibited by University policies is unlawful and strictly prohibited. Violators may be subject to discipline.

University computer and information systems and networks, including all University owned equipment and data that is on them (i.e. electronic resources) are the property of Fairfield University.  Notice is hereby given that there are no electronic resources supplied by the University that provide for sending or receiving private or confidential electronic communications. System administrators have access to all mail and will monitor messages and other content processed through University’s electronic resources.

Materials available on Fairfield University networks do not necessary reflect the views of, nor are they necessarily attributable to, Fairfield University.

Students, faculty, and staff are advised that the acceptable use standards contained within the particular institutional policies applicable to them (i.e. handbooks) supersede this policy where appropriate, and govern their conduct with respect to the acceptable use of University electronic resources.

Responsibilities

Users are responsible for the content of all text, audio, and/or images that they place or send using the University’s electronic resources. The following examples, though not covering every situation, specify some of the responsibilities that accompany the use of electronic resources at Fairfield University and/or networks to which Fairfield is connected.

• Users may not attempt to modify the University Information Technology facilities, crash and/or disable systems, or tamper with any software protections or restrictions placed on computer applications or files.
• All users must obtain authorized computing accounts and may only use their own user names and passwords to access University information Technology systems and electronic resources. Users may not supply false or misleading data nor improperly obtain another's password in order to gain access to computers or network systems, data or information. Users should not attempt to subvert the restrictions associated with their computer accounts.
• Users are responsible for all use of their computer account(s). They should make appropriate use of the system and network-provided protection features and take precautions against others obtaining access to their information technology Individual password security is the responsibility of each user.
• Users may not encroach on others' use of computer resources. Such activities would include, but are not limited to, tying up computer resources for excessive game playing or other trivial applications; sending frivolous or excessive messages, including chain letters, junk mail, and other types of broadcast messages, either locally or over the internet; using excessive amounts of storage intentionally introducing any malicious software such as viruses, worms, Trojan Horses, ransomware, or other rogue programs to Fairfield University hardware, software, or networks; attempting to access another user’s credentials or computer; physically damaging systems; or running grossly inefficient programs when efficient ones are available.
• Fairfield University equipment and software may not be used to violate copyright or the terms of any license No one may inspect, modify, distribute, or copy proprietary data, directories, programs, files, disks or other software without proper authorization.
• Users must not connect unauthorized devices to the University networks, including wireless networks, without Unauthorized devices include, but are not limited to, any of the following:
  • Wireless Access Points (e.g., Apple AirPort Base Stations, Linksys or NetGear Access Points or Gateways, etc.)
  • Network routers and switches
  • Devices or computers running network server services such as DHCP, DNS, SMTP, WINS, or acting as a network router
  • Wired and wireless networked printers
  • Any devices designed to potentially impede the functionality of other users or computers on University networks
• Users should exercise their best judgment and due care to prevent the theft of University provided computing devices that have been assigned to them.
• Users must promptly report the theft, loss, suspected breach of security, or unauthorized disclosure of University data to the Help Desk, or Public Safety if the Help Desk is
• Users must only access, use, or share private or restricted University data to the extent it is has been authorized by data stewards. In cases where that is not clear users should refer to the helpdesk and handle data as if it were private.
• Users may not duplicate any licenses, software or related documentation for use either on the University’s premises or elsewhere unless the University is expressly authorized to do so by agreement with the licensor.

Restricted Data

Data is classified as restricted when the unauthorized disclosure, alteration, or destruction of that data could cause a significant level of risk to the University or its affiliates. Examples of restricted data include data protected by state or federal privacy regulations and data protected by confidentiality agreements. Examples may include:

• Student or employee, social security numbers, driver's license numbers, bank account or credit card numbers, and all related financial and transaction information including tax information, financial advisement, and payment information, and employee evaluation;
• Student and employee health care and health insurance information;
• Account passwords and other identification information such as secret questions, finger prints, etc.; and
• Electronic and paper communications and files, and all other information that is labeled as "restricted."

Private Data

Data is classified as private when the unauthorized disclosure, alteration, or destruction of that data could result in a moderate level of risk to the University or its affiliates. By default, all Institutional data that is not explicitly classified as restricted or public data shall be treated as private data. Examples may include:

• Student and employee names, usernames, addresses, phone numbers;
• Technical information, including source code, data center infrastructure and security information;
• Any donor information;
• Investment strategies;
• Plans or designs;
• Accounting information;
• Business plans;
• Electronic and paper communications and files, and all other information that is labeled as "Private;" and,
• Third Party Confidential Information, which is confidential information pertaining to another institution or corporation which has been entrusted to the University by a third party under non-disclosure agreements or other confidentiality obligations.

** Applications such as 3^rd party games, peer-to-peer file sharing applications, or applications which introduce a known risk must not be installed on computer systems which could handle, store, or process Restricted or Private data.

If any student, regardless of age, signs any legal agreement or contract, the student does so as an individual and at the student's own risk. The University is not a party to, nor legally responsible for, any such contract or agreement. Similarly, a representative of a student club or organization shall not act as an agent, party, or signatory on behalf of the University; should s/he do so, s/he does so as an individual at his/her own personal and financial risk. 

The University will not be held responsible for any contract signed or any debt incurred by an individual student or student organization.

Any student that fails to comply with this policy shall be subject to discipline, up to and including dismissal.

Fairfield University, a Jesuit, Catholic institution, is committed to the dignity of the human person and the goodness of sexual expression as found in the teachings of the Roman Catholic faith. With this as our foundation, we expect our students to form relationships marked by bonds of affection, respect and care.  While we honor the freedom of our students to make decisions as free and responsible persons — and we recognize that persons of good will may choose otherwise — as a Catholic institution committed to the dignity of the human person we (Fairfield employees, students or club members acting in an official capacity, or organizations and events sponsored by the university) will not sell or offer any contraceptive devices or birth control. University Health Services staff may prescribe therapeutic hormonal treatment to manage specific medical conditions.

Access to the Tully Dining Commons requires a meal plan or the purchase of a one-time entry with cash, major credit/debit card, Dining Dollars, or StagBucks. Individuals with meal plans must provide a valid StagCard in order to gain entry. Meals are non-transferable. In addition, once a card has been swiped for entry to the Tully, the card is rendered ineligible for another meal in the Tully for a period of time. Upon entering the Tully, individuals can eat as much as they want. However, with the exception of small items such as a piece of fruit, a hand-held dessert, or a paper cup of coffee, no food can be removed from the main dining hall upon leaving.

Cellular phones, pagers, and other electronic devices shall not be used in a manner that causes disruption in the classroom, library, within other University buildings or facilities, or at University events (e.g., lectures, Masses, etc.). This includes abuse of cellular phones, Unmanned Aerial Device (UAV), Recreational Aerial Vehicle (RAV), Drone devices or electronic devices with photographic capability.

Fairfield University utilizes an emergency notification system, referred to as StagAlert, as one method to notify and relay information to students, faculty, and staff in the event of a significant emergency.

The StagAlert system is able to send messages simultaneously as voice calls, text messages, and e-mail messages. Depending on the nature of the situation, any or all of these methods may be used to communicate with the intended recipients.

In order to maximize the effectiveness of emergency notifications, StagAlert will generally be deployed in limited situations, such as:

• When there is a clear and active (e.g., in progress or pending) emergency or risk to the University community that requires both notification and immediate action by the intended recipients.
• Weather-related delays or closings that affect the start or end of classes, potential damage to property, or the reduced availability of essential University services.

Students, faculty, and staff are able to designate one mobile phone number for the receipt of StagAlert voice calls and/or text messages. Any StagAlert e-mail messages will automatically be sent to the preferred e-mail address on record (e.g., University-issued accounts). Students, faculty, and staff will be reminded at least annually to review and update their information online. Similarly, test messages will be sent, at least annually, to all students, faculty, and staff. Students can also update their information anytime by completing the Change of Student Information form available on the Registrar’s Office WIKI page and submitting it to registrar@fairfield.edu, and faculty and staff can do so at the Office of Human Resources.

The University reserves the right to utilize StagAlert, at its sole discretion, for purposes other than those outlined above. Additionally, StagAlert is not intended to be a substitute for more traditional communication methods (verbal, written, or electronic), and students, faculty, and staff should not rely exclusively on receipt or non-receipt of StagAlert messages to take appropriate actions in the event of an emergency.

The State of Connecticut General Statutes Section 10a - 155 and Fairfield University require each full-time or matriculating student to provide proof of immunity or screening against measles, mumps, rubella, varicella (chicken pox), meningitis, and tuberculosis. Matriculating students are defined as those enrolled in a degree seeking program. This includes both undergraduate and graduate students. Certain exemptions apply, based on age and housing status. Full-time undergraduate students must also submit a confidential health history. Students can visit www.fairfield.edu/immunization for more detailed information. Immunizations and the health history must be documented on the Student Medical Report Form which may be downloaded from the immunization Web page.

Domestic (Non-International) Undergraduate Students

Fairfield University requires that all full-time domestic undergraduate students maintain or purchase a health insurance policy. This requirement was established to ensure the health and well-being of students, which is integral to the quality of their college experience. Under Fairfield's "hard waiver" program, the University enrolls each domestic student in its sponsored health insurance policy for the upcoming academic year. A charge for this policy appears on the domestic student's tuition bill. However, if the domestic student has access to health insurance through other means (e.g. parents' coverage), the domestic student may complete an on-line waiver to decline the University-sponsored coverage and receive a full credit on their bill.

For more information regarding health insurance or the waiver process, visit www.fairfield.edu/healthinsurance.

International Students

Fairfield University requires all international students (graduate and undergraduate, full or part-time) to have health insurance. The University enrolls each international student in its sponsored health insurance policy for the upcoming academic year, and a charge for the policy is placed on the student’s bill. If the student has access to health insurance through other means (parent, spouse, employer), and can provide proof of existing coverage, they may file a waiver and receive a credit. However, the policy must provide coverage comparable to the University-sponsored policy, must be compliant with the Affordable Care Act, and must be written and filed in the United States.

All members of the University community are required to carry their Fairfield University photo identification card - the StagCard - at all times. Upon the request of University officials, such as Residence Life staff and Public Safety officers, students must display their StagCard. Misuse of any identification (altering, defacing, falsifying, loaning out for meals, etc.) will be documented and referred for disciplinary action. Minimum sanctions for a first-time offense include a $25 fine and warning. Lost identification cards are to be

reported during normal business hours to the StagCard Office, and at all other times to the Department of Public Safety. Misplaced or lost cards can also be deactivated through the online card office, www.stagcardonline.com.

The operations and activities of a residential, comprehensive university such as Fairfield University necessitate that the campus remain open with essential services available 24 hours a day, 365 days a year. Therefore, the University never fully closes or ceases operations. The default position in the event of inclement weather is that classes and all other activities will continue as scheduled, and cancellations or delays will be kept to an absolute minimum. Students, faculty, and staff should plan in advance accordingly.

In the event of extraordinary inclement weather conditions that affect the normal operations of the University, the information regarding the changes will be disseminated in these ways:

1. Utilization of the StagAlert emergency notification system
2. University Email
3. University Social Media (Fairfield Twitter, Facebook and Instagram) and my.fairfield account

For specific departmental activities or services, further information may be available directly at the following numbers:

Athletics: 203-254-4136 or ext. 4136
Alumni Relations: 203-254-4280 or ext. 4280
Bookstore: 203-254-4262 or ext. 4262
Campus Ministry/Mass Schedule: 203-254-4050 or ext. 4050
Library: 203-254-4044 or ext. 4044
Quick Center for the Arts: 203-254-4010 or ext. 4010
RecPlex: 203-254-4140 or ext. 4140

This Statement on Information Security attempts to address specific concerns relating to the use of administrative computer resources at Fairfield University. It is intended to complement the University's Acceptable Use Policy. Fairfield University's administrative computer resources must be used in a manner that is consistent with each user's duties and responsibilities. All users are expected to act in a spirit of mutual respect and cooperation, while adhering to the policies as outlined in this document. For purposes of this policy, users include faculty, staff, students, and any other third party who has access to University computers.

1. Users will utilize University information and third party proprietary information only for the performance of official University business. This includes not altering or changing University information except in the performance of one's duties.
2. Users will not divulge University or third-party information, whether in electronic or printed format, to anyone unless their relationship with the University as an employee, customer, or contracted temporary employee warrants it.
3. Users will maintain confidentiality of all data or information in accordance with the policies and procedures of the University and any state or federal laws.
4. Users will not intentionally attempt to gain access to unauthorized information or facilities to which one is not specifically authorized.
5. Users will utilize the administrative computing systems (e.g., Banner) and related products only in a manner consistent with one's job function and for conducting official University business.
6. Users may not transmit any material that is unlawful, obscene, threatening, abusive, libelous, or hateful, or encourages conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any federal, state, or local laws. This includes engaging in abuse of other users. Such abuse includes, but is not limited to, the sending of abusive, obscene, or excessive messages within Fairfield University or beyond via network facilities.
7. Users are responsible for safeguarding her/his computer account. Each user will be held responsible for all actions originating from her/his account. This includes not giving one's password to any other person and maintaining a secure workstation.
8. Users may not circumvent system protection facilities. Each user is required to report any flaws s/he may find in the system protection facilities to the Help Desk.
9. Users may not knowingly use any system to produce system failure or degrade network or system performance.
10. Users may not encroach on others' use of computer resources. Such activities would include, but are not limited to, tying up computer resources for excessive game playing or other trivial applications; sending harassing messages; sending frivolous or excessive messages, including chain letters, junk mail, and other types of broadcast messages either locally or over the Internet; using excessive amounts of storage (as determined by ITS policies); intentionally introducing any computer viruses, worms, Trojan Horses, or other rogue programs to Fairfield University hardware or software; physically damaging systems; or running grossly inefficient programs when efficient ones are available.
11. Users may not engage in unauthorized duplication, alteration, or destruction of data, programs, or software belonging to others and may not copy material protected by copyright. No one may inspect, modify, distribute, or copy proprietary data, directories, programs, files, disks, or other software without proper authorization.
12. Users must remember that information distributed through the University's computing and networking facilities is a form of publishing, and some of the same standards apply. For example, anything generated at Fairfield that is available on the Internet through the University's network represents the University and not just an individual. Even with disclaimers, it is important to recognize that the University is represented by its students, faculty, and staff, and that appropriate content, language, and behavior is warranted.
13. Users may not abuse or improperly use computer hardware. This includes, but is not limited to, tampering with equipment and unauthorized removal of equipment or components, attempting to attach unregistered devices such as, but not limited to, network hubs, network switches, and wireless access ports, to any existing office or classroom network port. Failure to comply with any of the above noted conditions may result in:

• Suspension and/or termination of computer privileges;
• Disciplinary action according to University policies;
• Referral to law enforcement authorities for criminal prosecution;
• Other legal action, including action to recover civil damages and penalties.

Any student found or encountered on campus by Public Safety officers, or any staff or faculty exhibiting drunken tendencies (e.g., slurred speech, loss of balance, etc.) or an altered state of mind may be brought to the Student Health Center or transported to a local hospital for evaluation. The student may be required to remain in the Student Health Center for observation or transported to a local hospital via ambulance. If the student exhibits behavior in violation of the Student Conduct Code, the student's behavior will be documented and subject to disciplinary action. It shall be the policy and procedure of University staff to err on the side of caution when determining if a student should be brought to the Student Health Center or transported to the hospital for evaluation. In addition, students should not hesitate to contact Public Safety or Residence Life staff for assistance with an intoxicated or incapacitated student.

On those occasions when a current student passes away, there often is a desire on the part of family, friends, or others to establish a physical or other memorial in the student's memory. The Fairfield University campus does contain a few physical memorials, and there are scholarship and other funds established through memorial gifts. In order to establish consistent and clear procedures, to honor the deceased in perpetuity, to be mindful of the campus grounds, and to recognize the practices and experiences of the past and at other colleges and universities, the following guidelines concerning memorials are in effect:

1. A permanent plaque exists in the Egan Chapel of St. Ignatius Loyola to recognize and honor the names of students who pass away while active students. The current plaque contains the names of all active students who passed away since 2000. The nameplates are added to the plaque by the University. There is no cost or expected donation from family, friends, or others.
2. The option of a Memorial Mass or Mass of Remembrance will be offered to the family of the deceased student at a mutually convenient time for the family and campus community. There is no cost or expected donation from family, friends, or others. The University will endeavor to comply with the family's wishes regarding scheduling and notice of such a Mass.
3. No physical memorials, apart from the plaque and nameplates in the chapel, are permitted on the campus grounds or in campus buildings.
4. Families, friends, or others may establish endowed, memorial scholarships, or funds in accordance with guidelines established by the Office of University Advancement. Such scholarships or support provide for a perpetual connection between the individual honored, the University, and the recipient(s) of the aid or support. Those individuals who establish such scholarships or funds are afforded the opportunity to engage with the recipient(s) of the aid or support.

Students age 18 or above, including emancipated minors, will be provided the opportunity during each registration process to designate an individual as an emergency contact to be contacted by Fairfield University in the event the student is officially reported as missing.

If the Department of Public Safety determines that a student has been missing the following will occur: 

• If the missing student is under the age of 18, Fairfield University will notify the custodial parent or legal guardian;
• If the missing student is 18 or older, or an emancipated minor, and has identified an emergency contact, Fairfield University will contact the emergency contact identified by the student;
• If the missing student is 18 or older, or an emancipated minor, and has not identified an emergency contact, Fairfield University will contact the Fairfield Police Department.

The Department of Public Safety will investigate the whereabouts of the missing student. In any case where the student cannot be located or additional assistance is deemed necessary, the Department of Public Safety will contact the Fairfield Police Department. The Fairfield Police will typically take charge of the investigation and the Department of Public Safety will continue to assist the police as well as any other outside agencies as appropriate and necessary.

Any concerns or questions regarding a student who is missing or appears to be missing should be referred to the Department of Public Safety.

Two official means of communication exist from the University to full-time undergraduate, graduate, and part-time students:

• For all students, each student's University-issued email account.
• For full-time undergraduate students, each student's assigned mailbox, located in the Barone Campus Center. For graduate and part-time students, each student's current mailing address.

Students are expected to check their standard mail and Fairfield email accounts on a daily basis. While students may maintain any number of e-mail accounts with other services, every student is required to maintain an active Fairfield email account and use it for electronic communication related to University business. (E-mail sent from non-University issued accounts may not be read.) This requirement provides reasonable assurance that the sender or recipient of electronic messages matches his or her true identity.

As set forth more fully in this Handbook, the right of access to information in a student's educational, behavioral, or health-related records is governed by state and federal law, as well as institutional policy. In line with the policies set forth elsewhere in this Handbook, the University adheres to the following notification procedures in the following instances:

Grades: Grades are made available electronically and directly to students through their my.Fairfield portal. Grades are not provided to parents or guardians.

Health/Psychological Records: In general, the Student Health Center and Counseling & Psychological Services are prohibited from sharing a student's medical or psychological counseling records, including confirmation of a visit, absent the express consent of the student. Students may sign a form permitting release of information, but this too is restricted to individual incidences of treatment or care.

Fairfield University may notify the parent(s) or legal guardian(s) of a student in connection with an injury or medical condition requiring a medical transport to the hospital, or when deemed necessary to protect the health or the safety of the student and/or other individuals. This notification, including the timing of the notification, is done on a case-by-case basis and strictly at the discretion of the University. The University will always encourage students to contact parents or guardians themselves in the case of medical transports or emergencies.

Fairfield University is a residential and pedestrian campus. Walking and bicycles are the primary means for getting around the campus. It is approximately a 15-minute walk from one end of the campus to the other. The use of vehicles and parking on campus is provided on a priority level based on the following order: faculty and staff, visitors, graduate and part-time students, commuting students, off-campus students, and resident students (with the exception of first-year students and sophomores who are not allowed to have cars on campus). Parking for resident students may be restricted or limited since they live on campus and have less need to travel off campus.

Fairfield University seeks to foster and maintain positive relationships with its neighbors in the surrounding neighborhoods and community. Members of the University community may not park their cars on neighborhood streets adjacent to campus. Violations of this restriction shall result in the following actions by the University: 1. Fines for each violation in amounts to be established by the University, and 2. Implementation of the University disciplinary process for a disciplinary adjudication and the imposition of sanctions as are provided for herein, upon the occurrence of a third violation in any academic year. Anyone with questions regarding this restriction should direct inquiries to the Department of Public Safety.

The use of designated handicap spaces requires a state-issued permit, and the University does not issue handicap permits.

Full-time undergraduate first-year students and sophomores (with the exception of commuting students) cannot register or have vehicles on campus. Academic credits completed determine class year.  Fairfield does not have the ability to accommodate first-year students and sophomores with vehicles. Juniors and seniors are not permitted to register vehicles that belong to underclassmen or family members of underclassmen. Violations of this policy will be documented and referred for disciplinary action, in addition to any ticket or towing charges assessed to the offender. Park

Traffic or parking ticket appeals may be submitted through the Department of Public Safety within 10 days of issue.  Tickets must be included with appeal.

Questions or concerns regarding parking fines posted to tuition bills or due before commencement, must be submitted in writing via e-mail or standard mail to the parking office, parkinginquiries@fairfield.edu (original tickets must be included).  No inquiries or discrepancies will be heard or considered by phone or in person.  All decisions are final.

More information regarding parking regulations is outlined in the Department of Public Safety's parking and traffic brochure and website.

Fairfield University is not responsible for students' personal property located on University premises. Students are strongly encouraged to have personal property insurance for their belongings. This may be available and covered under applicable homeowners' insurance policies or it is available as separate insurance coverage from many providers. Students and parents should check current policies for coverage and consider additional coverage if necessary.

Fairfield University is located on private property. As such, any professional photographers or videographers, or any non-professional individuals or groups who are not members of the University community may only obtain photos/video on the property of Fairfield University with the permission of the Office of Marketing & Communications.  

Academic-based or University-sponsored and approved photography and videography involving members of the University community is generally allowed, so long as the photographer/videographer has permission of the individual subject(s), or when the photographing/videotaping is of a crowd or audience at an open public event where such photography/videography is not otherwise prohibited or restricted. Nothing in this policy shall be construed to minimize or limit the rights that students have to control the disclosure of directory information, as set forth more fully in the Family Educational Rights and Privacy Act (FERPA) Annual Notice. Fairfield University reserves the right to prohibit or stop any photography/videography that is disruptive, intrusive, or not in compliance with University policy or the law.

Fairfield University is committed to creating and maintaining a community where all individuals enjoy freedom from discrimination, including discrimination on the basis of sex, as mandated by Title IX of the Education Amendments of 1972 (Title IX). Sex discrimination, which can include discrimination based on pregnancy, marital status, or parental status, is prohibited and illegal in admissions, educational programs and activities, hiring, leave policies, employment policies, and health insurance coverage. Fairfield University hereby establishes a policy and associated procedures for ensuring protection and equal treatment of pregnant students, students with pregnancy-related conditions, and new parents. 

Under the Department of Education’s (DOE) Title IX regulations, an institution that receives federal funding “shall not discriminate against any student, or exclude any student from its education program or activity, including any class or extracurricular activity, on the basis of such student’s pregnancy, childbirth, false pregnancy, termination of pregnancy, or recovery therefrom.” According to the DOE, appropriate treatment of a pregnant student includes granting the student leave “for so long a period of time as is deemed medically necessary by the student’s physician,” and then effectively reinstating the student to the same status as was held when the leave began. 

As with disability accommodations, information about pregnant students’ requests for accommodations will be shared with faculty and staff only to the extent necessary to provide reasonable accommodation. Faculty and staff will regard all information associated with such requests as private and will not disclose this information unless necessary. Administrative responsibility for these accommodations lies with the Title IX coordinator and the Office of Accessibility. They will maintain all appropriate documentation related to accommodations. 

In situations such as clinical rotations, performances, labs, and group work, Fairfield University will work with the student to devise an alternative path to completion, if possible. In progressive curricular and/or cohort-model programs, medically necessary leaves are sufficient cause to permit the student to shift course order, substitute similar courses, or join a subsequent cohort when returning from leave. 

Students are encouraged to work with their faculty members and Fairfield University’s support systems to devise a plan for how to best address the conditions as pregnancy progresses, anticipate the need for leaves, minimize the academic impact of their absence, and get back on track as efficiently and comfortably as possible. The Title IX coordinator will assist with plan development and implementation as needed. 

1. Scope of Policy 

This policy applies to all aspects of Fairfield University’s program, including, but not limited to, admissions, educational programs and activities, extracurricular activities, hiring, leave policies, employment policies, and health insurance coverage. 

2. Definitions 

• Caretaking: caring for and providing for the needs of a child. 

• Medical Necessity: a determination made by a health care provider (of the student’s choosing) that a certain course of action is in the patient’s best health interests. 

• Parenting: the raising of a child by the child’s parents in the reasonably immediate post-partum period. 

• Pregnancy and Pregnancy-Related Conditions: include (but are not limited to) pregnancy, childbirth, false pregnancy, termination of pregnancy, conditions arising in connection with pregnancy, and recovery from any of these conditions. 

• Pregnancy Discrimination: includes treating an individual affected by pregnancy or a pregnancy-related condition less favorably than similar individuals not so affected, and includes a failure to provide legally mandated leave or accommodations. 

• Pregnant Student/Birthparent: refers to the student who is or was pregnant. This policy and its pregnancy-related protections apply to all pregnant persons, regardless of gender identity or expression. 

• Reasonable Accommodations: (for the purposes of this policy) changes in the academic environment or typical operations that enables pregnant students or students with pregnancy-related conditions to continue to pursue their studies and enjoy the equal benefits of Fairfield University. 

3. Reasonable Accommodation of Students Affected by Pregnancy, Childbirth, or Related Conditions 

• Fairfield University and its faculty, staff, and other employees will not require students to limit their studies as the result of pregnancy or pregnancy‐related conditions. 

• The benefits and services provided to students affected by pregnancy will be no less than those provided to students with temporary medical conditions. 

• Students with pregnancy-related disabilities, like any student with a short-term or temporary disability, are entitled to reasonable accommodations so that they will not be disadvantaged in their courses of study or research, and may seek assistance from the Equity Office and the Office of Accessibility. 

• No artificial deadlines or time limitations will be imposed on requests for accommodations, but Fairfield University is limited in its ability to impact or implement accommodations retroactively. 

Reasonable accommodations may include, but are not limited to: 

• Providing accommodations requested by a pregnant student to protect the health and safety of the student and/or the pregnancy (such as allowing the student to maintain a safe distance from hazardous substances); 

• Making modifications to the physical environment (such as accessible seating); 

• Providing mobility support; 

• Extending deadlines and/or allowing the student to make up tests or assignments missed for pregnancy‐related absences; 

• Offering remote learning options; 

• Excusing medically necessary absences (this must be granted, irrespective of classroom attendance requirements set by a faculty member, department, or division); 

• Granting leave per Fairfield University’s medical and/or voluntary withdrawal policies or implementing incomplete grades for classes that will be resumed at a future date; or 

• Allowing breastfeeding students reasonable time and space to pump breast milk in a location that is private, clean, and reasonable accessible. Bathroom stalls do not satisfy this requirement. 

Nothing in this policy requires modification to the essential elements of any academic program. 

Pregnant students cannot be channeled into an alternative program or school against their wishes. 

4. Leave of Absence 

• As long as students can maintain appropriate academic progress, faculty, staff, or other Fairfield employees will not require them to take a leave of absence, or withdraw from or limit their studies as the result of pregnancy, childbirth, or related conditions, but nothing in this policy requires modification of the essential elements of any academic program. 

• Enrolled students may elect to take a leave of absence because of pregnancy and/or the birth, adoption, or placement of a child. Refer to the Medical Withdrawal from the University and Voluntary Withdrawal from the University policies in the Undergraduate Academic Catalog and the Graduate Academic Catalog. 

• To the extent possible, Fairfield University will take reasonable steps to ensure that upon return from leave, students will be reinstated to their program in the same status as when the leave began, with no tuition penalty. 

• Continuation of students scholarship, fellowship, or similar University-sponsored funding during the leave term will depend on the students registration status and the policies of the funding program regarding registration status. Students will not be negatively impacted by or forfeit their future eligibility for their scholarship, fellowship, or similar University-supported funding by exercising their rights under this policy. 

• The Title IX office can and will advocate for students with respect to financial aid agencies and external scholarship providers in the event that a leave of absence places eligibility into question. 

5. Student Employee Leave 

All student-employees will be entitled to the protections of the Family and Medical Leave Act, regardless of whether they are also students or hold post-doctoral status. 

6. Retaliation and Harassment 

• Harassment of any member of the University community based on sex, gender identity, gender expression, pregnancy, or parental status is prohibited. 

• Faculty, staff, and other University employees are prohibited from interfering with students’ right to take leave, seek reasonable accommodation, or otherwise exercise their rights under this policy. 

• Faculty, staff, and other University employees are prohibited from retaliating against students for exercising the rights articulated by this policy, including imposing or threatening to impose negative educational outcomes because students request leave or accommodation, file a complaint, or otherwise exercise their rights under this policy. 

7. Housing-Related Accommodations 

Pregnant students’ on-campus housing status will not be altered based on pregnancy status unless requested by the pregnant students. Parenting students’ access to housing is governed by the Residential Guidelines. 

8. Reporting 

The Title IX Coordinator is responsible for overseeing complaints of discrimination involving pregnant and parenting students. Any member of the Fairfield University Community may report a violation of this policy to the Title IX Coordinator. All responsible employees must promptly report any violations of this policy of which they become aware to the Title IX Coordinator. 

Dylan Gordon, Title IX Coordinator 

Marisol Rivera-Barresi, Deputy Title IX Coordinator 

1073 North Benson Road Fairfield, CT 06824-5195 203-254-4357 (HELP) 

Equity@fairfield.edu 

Complaints may also be filed with the U.S. Department of Education’s Office for Civil Rights (OCR) at: 

Office for Civil Rights, Boston Office U.S. Department of Education 8th Floor 5 Post Office Square Boston, MA 02109-3921 Telephone: (617) 289-0111 Facsimile: (617) 289-0150 Email: OCR.Boston@ed.gov Web: www.ed.gov/ocr 

Deaths

Students who experience a death in their immediate family are asked to notify the Office of the Dean of Students. The office, in turn, will notify the academic dean's office, Campus Ministry, or others, as appropriate. If possible, a representative from the University may attend the visiting hours or funeral.

Emergencies

Students who experience a personal or family emergency are asked to notify the Office of the Dean of Students, the Office of Residence Life, or another staff or faculty member (including resident assistants), especially if the emergency requires the student to leave campus or not attend classes for a short period of time (e.g., two days or more). While the primary reason for this is to provide any support possible to the affected student, a secondary reason is for the student's well being and safety. For example, a student who is not on campus can then be accounted for during an emergency.

Illnesses

Students who are sick or must undergo a medical procedure or testing should notify the Student Health Center. If necessary, the Student Health Center will coordinate with the primary care physician or specialist any follow-up treatment. If follow-up is not necessary, the student's medical records with the Student Health Center should be updated to reflect the illness or medical issue being addressed so that the medical history is accurate and proper care may be provided in the future.

Leaving Campus

Whenever a student will be off campus for 24 hours or more, regardless of the reason, he or she should notify at least one other student or the RA.

Notifying Professors/Instructors

As the central office for non-academic matters involving students, the Office of the Dean of Students will notify the student's academic dean's office, Campus Ministry, Student Health Center, or Counseling & Psychological Services, as appropriate, of situations involving deaths, family or personal emergencies, or illnesses. However, in all situations, students themselves are responsible for notifying their professors if they will miss class. The only exception would be if the situation is so extraordinary as to make it impossible for the student to do this. Contact information for professors is provided on all course syllabi, as well as online. Professors are responsible for their classes, and students must make the necessary arrangements for missed class time and assignments directly with their professors.

Excused Absences

The Office of the Dean of Students, the Student Health Center, and Counseling & Psychological Services cannot provide notes excusing students from class and students should not ask for them. If a student has permitted it, a professor who calls to confirm information about the student's situation will be informed as such.

Fairfield University is committed to providing students with disabilities an equal opportunity to access the benefits, rights and privileges of its services, programs and activities in an accessible setting. In compliance with Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973, the Office of Accessibility works closely with students, administrators, and faculty to develop and implement individualized accommodations tailored to students' needs to reduce the impact of their disabilities on academic functioning or upon other major life activities.

In keeping with our Jesuit mission, Fairfield University also recognizes the need for accommodations when a student is suffering from a temporary impairment and such impairment is impeding academics or access to campus life. The Office of Accessibility will work with the student with a temporary impairment to provide accommodations should the student’s temporary impairment impact academics or other major life activities.

Students with disabilities or temporary impairments requesting academic, housing or other campus life accommodations or modifications to University policies on the basis of a disability must complete the interactive accommodation request process with the Office of Accessibility.

In order to request accommodation through the Office of Accessibility, a student must first create an accessibility profile and upload supporting documentation through the Accessibility & Accommodations task portal on my.fairfield. Such documentation should follow the Office of Accessibility’s Documentation Guidelines posted on the Office of Accessibility’s website. Should a student need assistance with creating their online Accessibility profile and uploading their documentation, please contact the Office of Accessibility at ooa@fairfield.edu or call ext 2615.

The accommodation request process is an interactive process between the student and the Office of Accessibility.  Once the student has initiated the online process, the student will meet with an Office of Accessibility staff person complete the intake process and discuss what accommodations the student is eligible for at Fairfield University. Students with a disability approved for academic accommodations will be able to access their faculty notification letter of their accommodations through their Accessibility portal on my.fairfield.  Once approved for accommodation, each semester, students will send their professors their accommodation letter for their courses through their Accessibility task portal. Students with temporary impairments approved for academic accommodations will also provide their faculty notification letter of accommodations through their Accessibility portal.

Students with disabilities or temporary impairments requesting exceptions to the housing and/or other campus policies or requesting housing or other campus accommodations due to their disabilities must register with the Office of Accessibility and complete the interactive intake process. In addition to registering with the Office of Accessibility, students with disabilities or temporary impairments requesting housing accommodations on the basis of their disability or temporary impairment in order to achieve equal access to campus living must also complete the Housing Policy Exception Form located online on Residence life’s website. Any student with disabilities or temporary impairment who needs help completing this form can contact the Office of Accessibility for assistance at ooa@fairfield.edu or ext. 2615. Please note that any housing or campus life accommodations or exceptions to University policies is limited to the time period necessary to address the immediate need of the student and does not exceed a single school year. Students with disabilities or temporary impairments need to fill out the Housing Exception Form every school year that they are requesting a housing accommodation or exception. In addition, students with disabilities or temporary impairments requesting campus life accommodations also need to request such accommodations or exceptions each school year.

In determining whether a student with a disability or temporary impairment is eligible for a housing or other campus life accommodation or is eligible for an exception to housing or other campus policy on the basis of their disability or temporary impairment, the Office of Accessibility will meet with the student to discuss the student’s request and documentation. The Office of Accessibility may also consult, as necessary, with other campus partners, including but not limited to, Residence Life, the Student Health Center, Counseling & Psychological Services, Public Safety and Dining Services to help determine whether an accommodation or exception to a housing or other University policy is reasonable or whether other reasonable accommodations are available and can be made.

Any student with a disability who is denied an academic, housing, and/or other campus

life accommodation that they have requested on the basis of their disability, may appeal

the decision through the grievance procedure discussed below. In addition, any student

with a disability who feels they have been discriminated against on the basis of their disability should contact in writing the Office of Accessibility immediately at ooa@fairfield.edu and follow the grievance procedure below.

Grievances must be filed within 30 days of the event or action giving rise to the

student’s complaint(s).

1. Informal Grievance Procedure:

A University student shall first attempt to resolve their complaint informally by

meeting with the Director of Accessibility. To set up a meeting with the Director of Accessibility, the student should contact the office in writing at ooa@fairfield.edu regarding their concerns and request a meeting with the Director of Accessibility. If the grievance is not resolved informally, the student can file a formal grievance with the University’s ADA/Section 504 Coordinator by following the procedure outlined below. 

B. Formal Grievance Procedure:

1. An otherwise qualified student with a disability, as defined by the ADA and the

Rehabilitation Act, shall have the right to request that the ADA/Section 504 Coordinator to review the denial of any requested accommodation or service by fully complying with the procedures detailed below. This provision shall also apply to a student requesting an accommodation who believes they have been wrongly denied certification of a disability by the University or any student who feels that they have been discriminated against on the basis of their disability.

2. The Student shall fully complete an Accommodation/Service Review Request

Form (“Review Request form”) and submit it to the University’s ADA/Section 504 Coordinator within 30 days following the date of the denial of the requested accommodation or service or after the incident in which the student felt discriminated against on the basis of their disability. A student may obtain a copy from the Office of Accessibility located in the Academic Commons of the DiMenna–Nyselius Library or email ooa@fairfield.edu for a copy of the form. The student’s completed Review Request form must clearly state: (a) The basis and rationale for the review; (b) The specific facts and/or policies supporting the student’s position; (c) The

remedy and resolution desired by the student; and (d) All other information

required on the form. The Office of Accessibility is available to help any student who may need assistance with completing the Review Request form. If assistance is needed for completing the form, please contact ooa@fairfield.edu or call ext 2615.

3. The ADA/Section 504 Coordinator shall assess the Review Request form and review all information necessary to render a written determination. If requested, the student shall supply any additional information and/or documents as requested by the ADA/Section 504 Coordinator. After a thorough investigation, the ADA/Section 504 Coordinator will issue a written Letter of Determination on the student’s Review Request within 30 days after receiving the student’s completed Review Request form or will provide the student with notice as to any need for additional time to complete the Letter, which shall not be unduly delayed. Further, the ADA/Section 504 Coordinator shall provide the student with a copy of the Letter of Determination and take any steps necessary to implement their decision, including, but not limited to, providing a copy of the Letter of Determination to appropriate University officials. The ADA/Section 504 Coordinator’s Letter of Determination shall constitute the final decision in response to the student’s grievance. All files relating to grievances will be kept for seven years.

For purposes of calculating all time periods set forth in this Grievance Procedure, official University holidays and breaks set forth in the University’s academic calendar (such as Thanksgiving break, Christmas break, and spring break) or dates the University officially closes (such as for inclement weather) shall be excluded in determining the time period for taking any required action. Moreover, the day of the act or event from which the designated period of time begins to run shall not be included. The last day of any time period provided in the Grievance Procedure shall be included, unless it is a Saturday or Sunday, and in such an event, the next business day shall be counted in the time period.

A student filing a grievance shall have the right to review all records maintained in the grievance file, or relied upon by any decision-maker, unless any such review is prohibited by federal or state law. Upon a student’s request, the University shall establish a mutually acceptable time and location for the student to review the requested records.

Retaliation against any person who files a bona fide complaint of discrimination, participates in an investigation, or opposes a discriminatory employment or education practice or policy is prohibited by University policy and federal and state law.

A student exercising their right to invoke this Grievance Procedure is free to consult with others but is expected to represent themself directly in the grievance process.

Although students are encouraged to attempt to resolve complaints pertaining to disabilities by utilizing this Grievance Procedure, they have the right to file a complaint directly with the U.S. Department of Education, Office for Civil Rights (OCR).  Information regarding applicable timelines and procedures is available from OCR at the following link: OCR's Official Website.

Fairfield University has designated the senior director of equity as ADA/Section 504 Coordinator. Contact Information: equity@fairfield.edu.

Fairfield University is committed to providing reasonable accommodations when such accommodations may be necessary to afford people with disabilities an equal opportunity to use and enjoy University housing.  A reasonable accommodation request may include a change or exception to a rule or policy, or it may be a physical change to a unit or common area that is needed because of a disability.  Such requests for accommodations are reviewed on an individualized and case-by-case basis. 

The Office of Accessibility (“Accessibility”) is responsible for evaluating whether a student with a disability is eligible for a reasonable accommodation in University housing.  In reviewing a student’s specific request, Accessibility will consult with the Office of Residence Life, the Health Center, and Counseling and Psychological Services as necessary to determine whether the requested accommodation is necessary and reasonable.  Students who reside or intend to reside in University housing and who believe they need a reasonable accommodation must contact Accessibility.   

Employees who reside on campus and who are requesting reasonable accommodations related to University housing must contact Human Resources. 

For housing-related reasonable accommodation requests involving Assistance Animals (including emotional support animals), please refer to the Procedures for Requesting Assistance Animals in University Housing contained in the University’s Animals on Campus Policy for additional information.  

Student requests for reasonable accommodation related to the University’s housing policies and practices, including requests involving Service and Assistance Animals, are governed by the following procedures: 

1. Prior to requesting a housing accommodation, students must be eligible for on-campus housing by completing any applications required by Residence Life (e.g., Online Housing Application) as well as complying with all Residence Life deadlines (e.g., housing application deadline, room reservation fee deadline, etc.). Students are advised to visit the Residence Life website for specific information regarding eligibility and deadlines for housing.  

2. Students requesting a housing accommodation on the basis of a disability must register with Accessibility. In order to request an accommodation through Accessibility, a student must first create an accessibility profile and upload supporting documentation through the Accessibility & Accommodations task portal on my.fairfield. Such documentation should follow Accessibility’s Documentation Guidelines posted on Accessibility’s website and should establish the need for an accommodation or an exception to a housing policy. Should a student need assistance with creating their online Accessibility profile and uploading their documentation, please contact Accessibility at ooa@fairfield.edu. Please note that documentation solely from a paid “Emotional Support Animal” verification service will be insufficient. In addition to registering with Accessibility, the student must complete the Housing Policy Exception Request form located on the Residence Life website   

3. Any student making a request for a housing accommodation should complete the intake process with Accessibility and complete the Housing Policy Exception Request form as soon as practicably possible before moving into the University Housing.  If the request for an accommodation is made fewer than 60 days before the individual intends to move into University housing, the University cannot guarantee that it will be able to meet the individual’s accommodation needs during the first semester or term of occupancy, but will work with the student to discuss alternative options.  

4. If the need for housing accommodations arises when an individual already resides in University housing, the student should contact Accessibility and complete the intake process if the student is not already registered with the office, then complete the Housing Policy Exception Request form as soon as practicably possible.  The University cannot guarantee that it will be able to meet the individual’s accommodation needs during the semester or term in which the request is received, but will work with the student to discuss alternative options. 

5. After the student has initiated the online process for requesting the housing accommodation with Accessibility and completed the Housing Policy Exception Form, the student will meet with an Accessibility staff person to discuss the student’s request for accommodations.  Accessibility will also consult with the Office of Residence Life (“Residence Life”) to discuss the student’s request.

6. Accessibility will notify Residence Life regarding students who are supported for accommodations. Assignments and arrangements for accommodations will be made directly by Residence Life based on the supported accommodations. While consideration will be given to area preference, assignments will be based on the supported accommodation(s) and availability.

7. Students who are denied a requested housing accommodation under this policy may appeal the decision by contacting the senior director of equity ADA/Section 504 Coordinator, in writing and by following Fairfield’s ADA grievance policy. Students can contact Accessibility at ooa@fairfield.edu for more information regarding the grievance procedure.

Fairfield University will not retaliate against any person because that individual has requested or received a reasonable accommodation in University housing, including a request for a Service or Assistance Animal. Reports of retaliation may be made to the ADA/Section 504 Compliance Officer.