Fairfield University is committed to providing reasonable accommodations when such accommodations may be necessary to afford people with disabilities an equal opportunity to use and enjoy University housing. A reasonable accommodation request may include a change or exception to a rule or policy, or it may be a physical change to a unit or common area that is needed because of a disability. Such requests for accommodations are reviewed on an individualized and case-by-case basis.
The Office of Accessibility (“Accessibility”) is responsible for evaluating whether a student with a disability is eligible for a reasonable accommodation in University housing. In reviewing a student’s specific request, Accessibility will consult with the Office of Residence Life, the Health Center, and Counseling and Psychological Services as necessary to determine whether the requested accommodation is necessary and reasonable. Students who reside or intend to reside in University housing and who believe they need a reasonable accommodation must contact Accessibility.
Employees who reside on campus and who are requesting reasonable accommodations related to University housing must contact Human Resources.
For housing-related reasonable accommodation requests involving Assistance Animals (including emotional support animals), please refer to the Procedures for Requesting Assistance Animals in University Housing contained in the University’s Animals on Campus Policy for additional information.
Student requests for reasonable accommodation related to the University’s housing policies and practices, including requests involving Service and Assistance Animals, are governed by the following procedures:
1. Prior to requesting a housing accommodation, students must be eligible for on-campus housing by completing any applications required by Residence Life (e.g., Online Housing Application) as well as complying with all Residence Life deadlines (e.g., housing application deadline, room reservation fee deadline, etc.). Students are advised to visit the Residence Life website for specific information regarding eligibility and deadlines for housing.
2. Students requesting a housing accommodation on the basis of a disability must register with Accessibility. In order to request an accommodation through Accessibility, a student must first create an accessibility profile and upload supporting documentation through the Accessibility & Accommodations task portal on my.fairfield. Such documentation should follow Accessibility’s Documentation Guidelines posted on Accessibility’s website and should establish the need for an accommodation or an exception to a housing policy. Should a student need assistance with creating their online Accessibility profile and uploading their documentation, please contact Accessibility at ooa@fairfield.edu. Please note that documentation solely from a paid “Emotional Support Animal” verification service will be insufficient. In addition to registering with Accessibility, the student must complete the Housing Policy Exception Request form located on the Residence Life website
3. Any student making a request for a housing accommodation should complete the intake process with Accessibility and complete the Housing Policy Exception Request form as soon as practicably possible before moving into the University Housing. If the request for an accommodation is made fewer than 60 days before the individual intends to move into University housing, the University cannot guarantee that it will be able to meet the individual’s accommodation needs during the first semester or term of occupancy, but will work with the student to discuss alternative options.
4. If the need for housing accommodations arises when an individual already resides in University housing, the student should contact Accessibility and complete the intake process if the student is not already registered with the office, then complete the Housing Policy Exception Request form as soon as practicably possible. The University cannot guarantee that it will be able to meet the individual’s accommodation needs during the semester or term in which the request is received, but will work with the student to discuss alternative options.
5. After the student has initiated the online process for requesting the housing accommodation with Accessibility and completed the Housing Policy Exception Form, the student will meet with an Accessibility staff person to discuss the student’s request for accommodations. Accessibility will also consult with the Office of Residence Life (“Residence Life”) to discuss the student’s request.
6. Accessibility will notify Residence Life regarding students who are supported for accommodations. Assignments and arrangements for accommodations will be made directly by Residence Life based on the supported accommodations. While consideration will be given to area preference, assignments will be based on the supported accommodation(s) and availability.
7. Students who are denied a requested housing accommodation under this policy may appeal the decision by contacting the senior director of equity ADA/Section 504 Coordinator, in writing and by following Fairfield’s ADA grievance policy. Students can contact Accessibility at ooa@fairfield.edu for more information regarding the grievance procedure.